Terms and Conditions

Wadoka Academy Inc. (“we”, “us”, or “our”) owns and operates the Martial Arts and Tutoring Studies Program (the “Program’’) through the “Website” www.matsprogram.com. The Program offers combined in-location karate lessons and one-on-one online tutoring sessions (“Services”).

Students and/or their parents (“user”, “users”, “you”, or “your”) who access the Program’s Services and/or use the Website are subject to the outlined Terms and Conditions set by this document.

Users are expected to fully read, understand, and agree to comply with the Terms and Conditions in order to continue use of the Website and Services. Failure to agree to all the Terms and Conditions or any breach of the Terms and Conditions will prevent you from accessing the Program, which includes use of the Website and its Services. Users are encouraged to review the Terms and Conditions on a periodic basis for modifications.

Our privacy policy, which sets out how we will use your information, can be found at https://matsprogram.com/privacy-policy/. By using this Website, you consent to the processing described therein and warrant that all data provided by you is accurate.

Users acknowledge that initial registration to the program is done only online through the Website by paying the appropriate fee.

When giving information for registration to the Program, you must ensure that all information stated is true and correct to the best of your knowledge and that none of the information has been willingly altered or omitted.

Users who are registering for the Program should do so within the appropriate timeframe to guarantee their proper enrollment, in which the timeframe is outlined on the Website’s schedule.

Users will ensure that they comply with all further instructions received after registration.

Payments for Services offered by the Program through the Website will be charged to you in accordance with the policies, procedures, and timeframes posted on the specific sections outlined by the Website. You agree to pay the all the Fees applicable to your registration, which also includes the appropriate tax at checkout. All Fees will be charged to the credit card that you authorize for payment. It is your responsibility to keep your authorized credit card valid and up to date at all times.

Our online payments are processed via a third-party service provider, Stripe. Before using the Website to complete payments, ensure that you first review and approve the terms and conditions that permit the use of this third-party online payment service. You will be able to find such terms and conditions here in the following link:  https://stripe.com/en-ca

Except as otherwise set out herein, billing to your credit card occurs at the time of purchase, or shortly thereafter.

Users will ensure any payment of Services on the Website is to be of the correct quantity in the case of multiple purchases.

Not Applicable. All sales are final and there is no right to refund.

Once registered to the Program, you are encouraged to maintain attendance for the number of sessions that you have paid for. Users will guarantee that they will not partake in more sessions per week than the number allotted to them from their Fee payment.

Users will also guarantee that their schedule will allow them to maintain their karate training and online tutoring session(s) on the same day(s).

If you wish to change the assigned scheduled day(s) of your karate and tutoring session(s), you will need to obtain permission from us and inform your assigned tutor. The new day(s) to be chosen must still match the assigned days for each student grade-level.

Both you and your tutor will make the necessary arrangements to ensure your tutoring session is conducted in a timely manner by arriving at the chosen time and completing the session within the 1-hour timeframe.

If unable to attend a tutoring session, you will need to provide at least a 24-hour notice to your assigned tutor. Missed tutoring sessions due to lack of sufficient notice will not be eligible for rescheduling. Multiple missed and/or late tutoring sessions may result in your termination from the Program.

We are not liable for any technical malfunctions and other difficulties that may arise during the tutoring session.

As part of our commitment in training sufficient time management skills, users are expected to be ready for the on-location karate session in a timely manner. This would mean arriving at least 15 minutes before the scheduled start of the session.

As a parent, please ensure that you are ready to pick up your child at least 15 minutes before the end of the session. Multiple instances of not adhering to this time policy may result in your child’s termination from the Program.

Students may be allowed to go home without parental supervision only when the parent(s) has/have given explicit permission to us, which will be given as a form of written consent.

Students acknowledge that they will always require to wear the karate uniform specifically provided by us in order to participate in every karate session. The uniform consists of the pants, shirt, and belt, in which all of these components are required to bring along for the session.

To maintain cleanliness of the studio’s main space during practice, users will make sure to utilize the footwear provided by us only for practice as outlined by the Program; all outside footwear must be taken off before entering the studio’s main space. Users will also keep their uniforms as clean to the best of their abilities for each session.

We are not responsible for any articles of clothing or other uniform components that might be left in the studio space after the end of sessions.

Parents are always welcome to view their children’s sessions by sitting outside of the main studio floor. In the event that this sitting space becomes insufficient, parents will be given permission to sit on the main studio floor, provided that their footwear is taken off and their clothes are clean to nullify any chance of mess.

Unless given explicit permission by the Program staff, users are not allowed to take pictures and/or record videos of the sessions.

While in the studio space, all users are expected to comply with any instructions given by the Program staff.

As participants of the Program, students are expected to conduct themselves in a manner that will not disparage, harm, and/or tarnish our reputation, the Website, and the Program. If we receive notification that a student has acted contrary to this obligation, their membership to the Program will be terminated, with further access to the Website and its Services prohibited.

Once participation in the Program and use of its Services has been confirmed, parents/guardians will hereby consent to the possibility of their child being photographed and/or recorded on video in order to promote us, the Program, and/or the Website. In the event of an injury, parents will also hereby consent to their child being administered First Aid through a trained individual or multiple individuals who can also provide adequate assistance.

The Program, its Website, and Services, is provided on an as-is and as-available basis. The material displayed on this Website and the Program as a whole is provided without any guarantees, conditions or warranties as to its accuracy. In no event will we or our directors, employees, or agents be liable to you or any third party for any direct, indirect, consequential, exemplary, incidental, special, or punitive damages, arising from the use of the Program’s Website and its Services.

We will assume no liability or responsibility for any (1) errors, mistakes, or inaccuracies of content and materials, (2) personal injury or property damage of any nature whatsoever, resulting from your access and participation in the Program, its Website, and/or its Services, (3) any unauthorized access to or use of our secure server and/or any and all personal information and/or financial information stored therein, (4) any interruption or cessation of transmission to or from the site, (5) any bugs, viruses, trojan horses, spyware, or the like which may be transmitted to or through the site by any third party, and/or (6) any errors or omissions in any content and materials or for any loss or damage of any kind incurred as a result of the use of any content posted, transmitted, or otherwise made available via the Website and its Services. You agree that your use of the Website and/or its Services will be at your sole risk.

Notwithstanding anything to the contrary contained therein, our liability to you for any cause whatsoever regardless of the form of the action, will at all times be limited to the amount paid, if any, by you to us.

You agree to indemnify and hold us harmless, including our officers, directors, employees and agents, from and against any and all claims and expenses, including legal fees and disbursements, which are made against us and arise out of your use of the Website and its Services, including but not limited to your violation of any term of these Terms and Conditions or any other policy posted on the Website.

Unless otherwise indicated, the Website, its Services, and the Program is our proprietary property and all source code, databases, functionality, software, website designs, audio, video, text, photographs, graphics, documents, and files used on the Website and its Services (collectively, the “Content”) and the trademarks, service marks, and logos contained therein (the “Marks”) are owned or controlled by us or licensed to us, and are protected by copyright and trademark laws and various other intellectual property rights and unfair competition laws of Canada, international copyright laws, and international conventions.

The Content and the Marks are provided by the Program “AS IS” for your information and personal use only. Except as expressly provided in these Terms and Conditions, no part of the Website, no Content, and no Marks may be copied, reproduced, aggregate, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose whatsoever, without our express prior written permission.

Approved users are granted a limited license to access and use the Website, as well as download or print copy of any portion of the Content to which you have properly gained access solely for your personal, non-commercial use. We reserve all rights not expressly granted to you in and to the Website, the Content, and the Marks.

You may not access or use the Website for any purpose other than that for which we make the Website available. The Website may not be used in connection with any commercial endeavors except those that are specifically endorsed or approved by us.

As a user of the Website, you agree not to:

・Use any information obtained from the Website in order to harass, abuse, or harm another person

・Harass, annoy, intimidate, or threaten any of our employees or agents engaged in providing Services to you

・Make improper use of our support services or submit false reports of abuse or misconduct

・Use the Website in a manner inconsistent with any applicable laws or regulations

・Use a buying agent or purchasing agent to make purchases on the Website

・Circumvent, disable, or otherwise interfere with security-related features of the Website

・Engage in unauthorized framing of or linking to the Website.

・Upload or transmit (or attempt to upload or transmit) viruses, Trojan horses, spyware, or other material that interferes with any party’s uninterrupted use of the Website or modifies, impairs, disrupts, alters, or interferes with the use, features, functions, operation, or maintenance of the Website and Program

・Engage in any automated use of the system, such as using scripts to send comments or messages

・Interfere with, disrupt, or create and undue burden on the Website or the networks or services connected to the Website

・Make any unauthorized use of the Website, including collecting usernames and/or email addresses of user by electronic or other means for the purpose of sending unsolicited email

We reserve the right, but not the obligation, to: (1) monitor the Website for violations of these Terms and Conditions; (2) take appropriate legal action against anyone who, in our sole discretion, violates the law or these Terms and Conditions, including without limitation, reporting such user to law enforcement authorities; (3) in our sole discretion and without limitation, notice, or liability, to remove from the Site or otherwise disable all files and content that are excessive in size or are in any way burdensome to our systems; and (4) otherwise manage the Website in a manner designed to protect our rights and property and to facilitate the proper functioning of the Website.

There may be information on the Website that contains typographical errors, inaccuracies, or omissions, including descriptions, pricing, availability, and various other information. We reserve the right to correct any errors, inaccuracies, or omissions and to change or update the information on the Website at any time, without prior notice. We reserve the right to change, modify, or remove the contents of the Website at any time or for any reason at our sole discretion without notice. We will not be liable to you or any third party for any modification, price change, suspension, or discontinuance of the Website.

We cannot guarantee the Website will be available at all times. We may experience hardware, software, or other problems or need to perform maintenance related to the Website, resulting in interruptions, delays, or errors. Users will agree that we have no liability whatsoever for any loss, damage, or inconvenience cause by an inability to access or use the Website during any downtime or discontinuance of the Website. Nothing in these Terms and Conditions will be construed to obligate us to maintain and support the Website or to supply any corrections, updates, or release in connection therewith.

Wadoka Academy Inc., the Program, Website, and Services are governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein without regard to conflict of laws rules. If any of the terms outlined in these Terms and Conditions are not valid or legally enforceable, the other terms will not be affected.

For any questions regarding any of the terms outlined in the Terms and Conditions, as well as any order inquiries and/or billing questions, please contact us through the email info@wadokaacademy.com. Responses to emails will be provided as soon as possible.

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